POSTER PRESENTER GUIDE
|I. PRIOR TO CONFERENCE|
|1. Register: 2018 Academic Medicine Career Development Conference
2. Presentation file: Upload your presentation here: Poster Submission Form.
Univ of Arizona College of Medicine – Phoenix (Conference March 9-10, 2018) – Poster Submission Form due March 1, 2018 by 11:59 PST and Poster invite to present to be sent March 2, 2018
|1. You are responsible for bringing your printed poster.
2. Please check-in at registration at least 30 minutes before poster session.
3. If you need assistance, please go to the registration desk.
4. Posters will be judged on the following criteria:
• Topic Timeliness/Interest Potential
• Clarity of Write-Up: Content
• Creativity and Originality: Work shows creativity and originality
• Audience: It provides new knowledge towards preparing the health workforce to address the health needs of diverse communities
• Adaptability: Ideas have the potential to be adapted to other institutions
5. See poster guidelines, below.
6. Poster winners will be announced at the Closing Remarks of the conference.
The poster sessions provide you with an opportunity to interact informally with your colleagues about your Research (i.e. biomedical, population-based, community engaged, etc.)/Educational (i.e. learner assessment, new modalities, new courses, etc.)/Service (i.e. health policy, service learning, etc) scholarship.
Poster example topics:
Research: Culturally sensitive community engaged research with African American young women: lessons learned
Education: The evolution of an elective in health disparities and advocacy: description of instructional strategies and program evaluation
Service: Health Policy – Supporting DACA eligible students’ graduate medical education and matriculation in US Medical School.
The objectives of your poster should be to visually stimulate interest in your project, present enough information for viewers to understand the methods, results, and significance of your work, and stimulate conversations and networking among conference participants.
VISUAL DESIGN TIPS
MAKE IT VISUAL! Consider ways to present your points with more than words. Examples include drawings, photographs, charts, graphs, and x-rays.
ARRANGEMENT: The poster should have a definite sense of direction and should match the logical flow of information. Your poster should generally read from left to right, following the outline. Use lines, frames, contrasting colors, or arrows to call attention to important points.
LETTERING: Select a clean, simple letter font/style and use it consistently throughout the poster. The smallest letters should be at least 1⁄4” tall (18 point) and easy to read. Use both upper and lower case letters (do not use all capital letters) especially in body copy.
COLORS: Use no more than 4 colors. Emphasis and harmony are lost if too many colors are used. Color can help to highlight sections or point out similarities and differences.
Communicate enough information so that viewers understand your work.
AVOID CLUTTER! Overcrowding is a problem with poster design. While accuracy is important, your poster should stimulate interest, rather than provide complete details.
Select the most important information – the material that will promote one-to-one interchange with your viewers – that emphasizes why it’s important for them to know about your work.
For Scientific Abstracts
Sections: Introduction, Methods, Results, Discussion
For Clinical Vignette Posters:
Section: Learning Objective(s), Case Information, Implications/Discussion
For Innovations Posters:
Sections: Statement of Problem or Question, Objectives of Program, Intervention Description of Program, Intervention Findings to Date, Key Lessons Learned
For Web-Enhanced Innovations in Med Ed
Sections: URL (if applicable) Background Content Design Evaluation/Summary
Posters boards are 4 feet high by 6 feet wide; total space for the poster itself is 42″ high x 72″ wide.
Bring push pins to attach the posters to the board.
TABLES, GRAPHS, CHARTS
- Use tables to show relationships between categories of ideas. Make sure columns are not to narrow, too numerous (avoid more than 3-4), or too long.
- Use number tables ONLY when simpler visuals like graphs or charts will not get your point across.
- Use graphs to clarify and emphasize the key relationships between facts and figures.
- Use graphs to communicate ideas – not to just “dress up” your poster.
- Make sure graphs are precise, clearly labeled and placed where they will be most meaningful/useful for your viewers.
- Each kind of chart presents data in a particular way and for a particular purpose: pie charts compare relative parts that make up a whole; line charts are ideal for depicting trends over time, or the distribution of one variable over another; area charts emphasize quantity over volume; and bar or column charts compare the progress of one variable over time.
- Presenters are responsible for dismounting their own poster(s). Unclaimed posters will be thrown out.
- Presenting authors are required to be present, and available to discuss their work for at least the Thursday poster session.
PRESENTING YOUR POSTER
- Traveling to the meeting
- Your poster can be cut down into smaller panels for travel, and then assembled on the tack board before the poster session. Oversized posters can be done on light weight paper, rolled up and carried in a tube. Carrying cases are available from art supply stores. If you are flying to the meeting from another country, contact your airline carrier ahead of time to confirm whether you can carry your poster (in a tube) on the plane or if you have to check it.
- Handy supplies to bring: push pins in a color that matches your poster; and tape and scissors for minor repairs.
- Rehearse for your presentation
- Know what you want to emphasize about your findings and/or methods. Know the organization of information on your poster so you can point to significant parts of it as you converse with viewers – without turning your back on them or blocking their view.
ADAPTED FROM http://www.sgim.org/File%20Library/SGIM/Meetings/Regional%20Meetings/New%20England/NW-Poster-Tips-2013.pdf